Buyer's guide + instant quote
Office Cleaning Quote: What to Ask For (and a Price in 60 Seconds)
Most cleaning quotes are impossible to compare because they hide the one number that matters. Here's what a proper quote contains — and an instant indicative price for your building.
Last reviewed August 2026
Enter your premises details, see the planning estimate, then send an enquiry. The team will review the scope and confirm whether a survey or further information is needed.
The eight things every office cleaning quote must contain
Print this list. If a quote is missing more than two of these, send it back rather than trying to compare it.
- 1Cleaner-hours per weekThe single most important line. Without it you cannot compare two quotes at all. Ask for it in writing, on the face of the document.
- 2A task-and-frequency scheduleRoom by room, task by task, with a frequency against each. "Daily office clean" is not a specification.
- 3What's periodic and what it costsCarpets, hard floors, internal and external windows, kitchen deep cleans — priced separately so you can see them.
- 4Consumables: included or rechargedSoap, paper, bin liners. If recharged, ask for the rate card. This is where surprise invoices come from.
- 5Supervision arrangementsWho checks the work, how often, how issues are logged and who follows up corrective actions.
- 6TUPE positionIf you have an incumbent, establish whether TUPE applies. The proposal should state the staffing and transfer assumptions it uses.
- 7Term, notice and price reviewLook for a rolling term with 30–90 days' notice and a stated review mechanism, not an automatic annual uplift.
- 8Insurance and complianceRequest insurance appropriate to the site, relevant safety assessments and training evidence. Assess safeguarding checks by role and eligibility.
How to compare three quotes in five minutes
Put the three monthly figures in a row. Under each, write the weekly cleaner-hours. Divide the monthly fee by 4.33 to get a weekly fee, then divide by the hours. You now have an implied hourly rate for each supplier, and the comparison becomes trivial.
If one offer differs substantially, ask the supplier to explain its labour assumptions, inclusions, supervision and any efficiencies. An implied rate alone does not establish whether the service is adequately scoped. Compare the task schedule and exclusions before deciding.
Full rate bands are in the UK commercial cleaning price guide. To fix the scope before you approach anyone, use the free specification template, and check the contract template before signing.
Red flags in a cleaning quote
- No site visit before the price was issued.
- No hours stated anywhere in the document.
- A 12-month minimum term with automatic renewal and 90+ days' notice.
- Consumables "at cost plus" with no rate card attached.
- An implied hourly rate below about £13.
- A price that undercuts the field by more than 20% on an identical spec.
Frequently asked questions
How do I get an office cleaning quote?+
Use the enquiry form to share your premises type, floor area and cleaning frequency. Include access constraints and specialist areas when you speak to the team. The scope and any survey requirements must be established before a site-specific quotation is confirmed.
Should I get three quotes for office cleaning?+
Compare a manageable shortlist against the same specification. Check proposed hours, task frequencies, supervision and exclusions so the headline prices represent comparable services.
How long does an office cleaning quote take?+
The calculator provides an immediate planning estimate. A confirmed quotation depends on the premises, access, scope and information needed. The team will confirm the next step and timing for your enquiry.
What information do I need to provide?+
Floor area, number of staff, number of washrooms, access hours, current frequency, whether there's an incumbent contractor (for TUPE), and any specialist areas such as kitchens, labs or server rooms. Our free specification template captures all of it in one document.
Is the cheapest office cleaning quote ever the right one?+
A lower price may be suitable if the proposed hours, methods and inclusions meet your needs. Check the full scope and ask about materially different assumptions rather than choosing by the monthly total alone.